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Contents
2. Application of the Verification of Identity Practice
2.1. Responsibility for Verification of Identity
2.2. Verification of Identity Standard
2.3. Reasonable Steps and Right to Deal
4. Who can conduct Verification of Identity?
5. When Verification of Identity must occur
5.1. Exceptions for ongoing or continuous business relationships
5.1.1. Transfer of Land documents
5.1.4 Withdrawal of caveat documents
6. Identity documents to be kept secure
7. Mere mechanical compliance not sufficient
8. Identity Document Production Standard
8.1. Category 5 – Declaration of Identity
8.1.1. The Declaration of Identity
9. Visual Verification of Identity
10. How to Identify Companies/Incorporated Bodies/Statutory Bodies
11.1. Verification of Identity conducted by the Conveyancer/Lawyer/Mortgagee
11.2. Verification of Identity conducted by a Third Party
11.3. Identity Documents and supporting evidence
12. Documents to be provided to the Registrar/Commissioner of Titles
12.1. Statement by Conveyancer/Lawyer/Mortgagee
12.3. For use where the document is a Mortgage and:
13. Suggested Identifier Certificates (C1)
This Verification of Identity and Authority Practice (the Practice), issued jointly by the Western Australian Registrar of Titles and Commissioner of Titles, sets out the minimum standard of Verification of Identity for registered proprietors and others who sign a range of real property paper documents that are to be lodged with Landgate.
Full compliance with this Practice has been required since 2 January 2013, with published updates effective since 12 February 2018.
This Practice does not apply to:
- enduring powers of attorney made under the Guardianship and Administration Act 1990
- documents lodged under the Land Administration Act 1997 (LAA)
- real estate agents carrying out real estate functions.
The Practice is intended to reduce and better manage fraud risk with the aim of strengthening the integrity of the Western Australian Torrens land title system for the benefit of all users of that system. It is also intended to reduce the risk of successful claims for compensation against industry participants, and against the State under the Transfer of Land Act 1893 (TLA).
Verification of Identity is required for nominated electronic and paper based land transactions. This Practice outlines the requirements for paper based transactions for land located in Western Australia.
This Practice is now comprised of the following Guides:
- VOI-01 Western Australian Registrar and Commissioner of Titles Joint Practice: Verification of Identity and Authority. Paper Based Transactions (this document)
When verification of identity is conducted within Australia, the conveyancer/lawyer/mortgagee can perform the verification of identity themselves or appoint a third party as their agent to do the verification of identity on their behalf. However, the responsibility for verification of identity is at all times that of the conveyancer/lawyer/mortgagee.
- Self-represented parties must be identified by an Identifier who is authorised by the Registrar of Titles. For further information, please refer to: VOI-02 Western Australian Registrar and Commissioner of Titles Joint Practice: Verification of Identity and Authority for Self-Represented Parties.
- Verification of identity performed outside of Australia should be undertaken by an Australian Consular Officer. An Australian Consular Officer should also witness the execution of the document. For further information, please refer to: VOI-03 Western Australian Registrar and Commissioner of Titles Joint Practice: Verification of Identity and Authority. Paper Based Transactions - Foreign Countries
The requirements for electronic transactions are similar to those that operate in paper and are contained in the WA Participation Rules. For further information on the requirements for electronic transactions please refer to: VOI-04 Verification of Identity and Authority - Electronic Transactions.
2. Application of the Verification of Identity Practice
This Practice applies to the document types and to the parties specified in the Table 1 below. It applies to documents executed inside and outside of Australia.
Table 1: Documents to which this Practice applies:
|
Document Type |
Party Required to be Identified in Accordance with this Practice |
Responsibility |
|
Transfer of Land |
Seller/Transferor Buyer/Transferee |
Registrar of Titles |
|
Mortgage |
Mortgagor |
Registrar of Titles |
|
Transmission |
Executor/Administrator, Applicant |
Commissioner of Titles |
|
Survivorship |
Survivor, Applicant |
Commissioner of Titles |
|
Power of Attorney |
Donor |
Registrar of Titles |
|
Caveat |
Caveator |
Registrar of Titles |
|
Withdrawal of Caveat |
Caveator |
Registrar of Titles |
Note: VOI is required of the caveator, not of a solicitor preparing or signing that caveat on behalf of their client or lodging a caveat for their client.
For the purposes of this Practice, a document includes but is not limited to, instruments and applications that are executed and lodged with Landgate for registration or noting by the Registrar of Titles or Commissioner of Titles under the TLA.
Where a previous Customer Information Bulletin (CIB) issued in relation to Verification of Identity is inconsistent with this Practice, this Practice prevails.
This Practice anticipates that when real property is being sold Verification of Identity of the seller/transferor will usually occur twice in the sale process by:
- firstly, the Real Estate Agent as soon as practicable after a listing has been received but before entering into a contract of sale, and
- secondly, the Licensed Conveyancer or lawyer before financial settlement and before documents are signed
The Department of Mines, Industry Regulation and Safety is responsible for regulating real estate agents and licensed conveyancers. On 1 November 2011, the Department introduced express requirements for real estate agents 9 under the Real Estate and Business Agents Act 1978) and settlement agents (under the Settlement Agents Act 1981) to identify their clients under their respective Codes of Practice.
Real estate agents:
are required to identify their clients as soon as practicable after a listing has been received but before entering into a contract of sale. This Practice does not apply to real estate agents carrying out real estate functions.
Licensed Conveyancers
are required to identify their clients "...as soon as practicable after receiving instructions to act for a person in arranging a settlement and before settlement takes place...".
This Practice complements these requirements.
This Practice does not fetter the discretion of either the Registrar of Titles or the Commissioner of Titles. All documents lodged are subject to the usual examination process at Landgate. The Registrar of Titles and the Commissioner of Titles retain the right to request further information and/or make other enquiries as considered appropriate.
2.1. Responsibility for Verification of Identity
A conveyancer/lawyer is responsible for verifying the identity of their client – the person for whom they prepare documents affecting land title which will be lodged at Landgate.
The mortgagee is responsible for verifying the identity of the mortgagor.
A self-represented party is responsible for ensuring his/her own identity has been independently verified by an authorised Identifier. Self-represented parties are unable to have their identity verified overseas.
2.2. Verification of Identity Standard
The standard of Verification of Identity required in this Practice has two base requirements:
Identity Document Production:
The production of current, original identity documents
and
Visual Verification of Identity:
A visual "face to face" assessment of the identity documents and the person to whom they relate, comparing the photograph on the current original identity documents with the person being identified.
2.3. Reasonable Steps and Authority to Deal
The standard of Verification of Identity required in this Practice is based on ‘reasonable steps’ being undertaken to identify the person transacting on land and to establish that the person transacting on land has the authority to do so. 
Application of “reasonable steps” depends on the transaction, facts and circumstances of each individual case. Evidence supporting a person’s right to enter a transaction on the land titles Register may include, but is not limited to, originals, copies or records of:  
- a current local government rates notice,  
- current utility bills for the property,  
- a current land tax assessment notice for the property,  
- loan documentation,  
- the mortgage granted by the mortgagor,  
- the contract of sale for the property,  
- Grant of Probate or Letters of Administration 
- Court Orders 
- State Administration Tribunal Order (SAT Order)
- Deposited Power of Attorney/Enduring Power of Attorney
For more information on Right to Deal, see ARNECC Model Participation Rules Guidance Note 4.
Subject to the exception for ongoing relationships (refer 5.1 below), the Verification of Identity Practice must be applied to each natural person:
- executing a document as specified at Table 1 in section 2 above.
- executing a document specified at Table 1 on behalf of a Company/Incorporated body/Statutory body, and
- making a Declaration of Identity in accordance with the Identity Document Production Standard (see paragraph 8.1.1)
4. Who can conduct Verification of Identity?
The Identifier undertakes verification of identity in accordance with this Practice.
Within Australia, the Identifier may be the conveyancer/lawyer/mortgagee themselves or they may choose to appoint a third party as their agent to undertake the verification of identity on their behalf.
Australia Post may provide a verification of identity service at certain outlets. There may also be other verification of identity service providers that the conveyancer/lawyer/mortgagee may choose to appoint to do verification of identity on their behalf.
It is recommended that Identifiers who are agents are appointed formally in writing with an agreement that sets out the requirements and conditions under which the verification of identity is to be conducted. The Registrar and Commissioner of Titles are not concerned with those arrangements as they rely upon the conveyancer/lawyer/mortgagee's confirmation of identity.
NOTE: Where a conveyancer/lawyer/mortgagee seeks to appoint Australia Post as their agent, they must refer to the Australia Post website to create the relevant contract via the following page https://auspost.com.au/business/identity/voi-solutions-for-conveyancing-practitioners-and-mortgagees.
Australia Post is authorised by the Registrar of Titles to conduct Verification of Identity of self-represented parties in accordance with this Practice.
For more information on Verification of Identity for self-represented parties, see VOI-02 Western Australian Registrar and Commissioner of Titles Joint Practice: Verification of Identity and Authority for Self-Represented Parties.
Outside of Australia, the Identifier should always be an Australian Consular Officer* who undertakes Verification of Identity in accordance with this Practice.
Australian Consular Officers should also witness documents executed outside Australia (if a witness is required).
* An ‘Australian Consular Officer’ is within the meaning of the Transfer of Land Act 1893 section 145(4).
The process for verifying identity overseas can be found here: VOI-03 Western Australian Registrar and Commissioner of Titles Joint Practice: Verification of Identity and Authority. Paper Based Transactions – Foreign Countries.
Due to the impacts of COVID worldwide. We understand that it may be difficult under the current circumstances for people overseas who are transacting on land in Western Australia to travel to Consular Offices Where this is the case, one of the other persons authorised under section 145(1) (b) of the Transfer of Land Act 1893 may be used to witness documents.
It is important that the highest levels of vigilance continue during this difficult time to ensure the security and integrity of property transactions remains uncompromised and the security and integrity of our State’s land titles system is maintained.
Note: A self-represented party cannot have their identity verified overseas.
5. When Verification of Identity must occur
Verification of Identity is to be undertaken at any time after receiving instructions and before execution of a document to which this Practice applies.
Identification and execution of the documents may not necessarily occur at the same time. However, it is essential that the verification of identity has occurred before the documents are lodged for registration or noting.
Ideally, verification of identity should occur immediately prior to the execution of the document, so that the Identifier and witness, (if a witness is required), are the same person.
The Registrar of Titles and Commissioner of Titles consider that verification of identity immediately prior to execution of documents provides for the lowest risk of potential fraud.
5.1. Exceptions for ongoing or continuous business relationships
The conveyancer/lawyer or the mortgagee may decide not to verify the identity of their client on every occasion if their client is known to them through a long standing professional relationship in the following four (4) cases only.
5.1.1. Transfer of Land documents
Where a person is represented by the same conveyancer/lawyer on a continuous or ongoing basis with respect to the sale and purchase of real property in Western Australia, Verification of Identity is required on the first and second transfer but not on any subsequent transfers within the next two (2) years.
For a continuous and ongoing relationship to exist the person to be identified must be represented by the same conveyancing/law firm.
Where a person obtains a mortgage from the same mortgagee, whether private or corporate on a continuous or ongoing basis, against land titles in Western Australia.
Verification of Identity is required on the first and second mortgage but not on any subsequent mortgages within the next two (2) years.
For a continuous and ongoing relationship to exist the person to be identified must take the mortgage with the same mortgagee.
Where a person is represented by the same conveyancer/lawyer on a continuous or ongoing basis with respect to lodging a caveat in Western Australia, Verification of Identity is required on the first and second caveat but not on any subsequent caveats within the next two (2) years.
For a continuous and ongoing relationship to exist the person to be identified must be represented by the same law firm.
5.1.4. Withdrawal of caveat documents
Where a person is represented by the same conveyancer/lawyer on a continuous or ongoing basis with respect to withdrawing caveats in Western Australia, Verification of Identity is required on the first and second withdrawing caveats but not on any subsequent withdrawing caveats within the next two (2) years.
For a continuous and ongoing relationship to exist the person to be identified must be represented by the same law firm.
6. Identity documents to be kept secure
The Commissioner of Titles and Registrar of Titles strongly recommend that the certified copies of the identity documents be kept in a secure manner to prevent misuse of the identity information contained in them whilst they are in the possession of the conveyancer/lawyer/mortgagee.
The Commissioner of Titles and Registrar or Titles consider that it may be good practice for copies of these identity documents to be retained for seven (7) years from the date of the Verification of Identity.
7. Mere mechanical compliance not sufficient
Mere mechanical compliance with this Practice, without attention to detail, is not sufficient. For example, there may be cases where a prudent Identifier or conveyancer/lawyer/mortgagee would consider it reasonable to conduct further checks, such as where:
- a name or address is not exactly the same as the name of the current registered proprietor
or
- the Identifier/conveyancer/lawyer/mortgagee forms the view that the person executing the instrument appears not to be of the same gender as the current registered proprietor
or
- the Identifier/conveyancer/lawyer/mortgagee forms the view that the person who executes the instrument appears to be younger or older than the current registered proprietor
or
- the Identifier/conveyancer/lawyer/mortgagee forms the view that the details in the passport are not similar to the person presenting the document
or
- the name on the various identity documents are not the same and if relevant are not the same as on the certificate of title
It is essential that the Identifier/conveyancer/lawyer/mortgagee has the independence to refuse to verify the identity if the evidence presented to them does not meet what is required under this Practice or there is a concern about the authenticity of the evidence provided or if there is some other doubt about the identity.
If an Identifier/conveyancer/lawyer/mortgagee is of the view that a criminal act or improper dealing may be taking place in that a person is attempting a fraudulent real estate transaction, the matter should be immediately reported to:
- WA Police
- The Department of Mines, Industry Regulation and Safety if real estate or settlement agents are involved
The Registrar of Titles or the Commissioner of Titles, as appropriate, should be advised, preferably in writing, for information purposes. Each report will be considered on a case by case basis to determine what action, if any, will be taken in the particular circumstances. In advising the Registrar or Commissioner details of the certificate of title, by volume and folio numbers, as well as the names of the parties involved should be provided.
8. Identity Document Production Standard
The person who is being identified should produce, to the person who performs the identification (the Identifier), all the current and original identity documents specified in the highest category possible detailed at Table 2 below.
The highest category are those documents in category 1, with the lowest standard being category 5.
Category 6 is for foreign nationals who cannot meet the requirements of category 1, 2, 3 or 4.
The Documents produced must be current, except for an expired Australian Passport which has not been cancelled and was current within the preceding 2 years.
Copies of identity documents, including certified copies, are not acceptable.
Identifiers should compare signatures affixed to land transaction documents with the signatures appearing on original identity documents.
Landgate staff will not determine whether a signature is genuine or not.
Table 2 – Categories of Identification Documents
|
Category |
Minimum Document Requirements |
|
|
For Persons who are Australian Citizens or residents |
|
1 |
One of the following: Australian Passport, Foreign passport, Australian Evidence of Immigration Status Immicard, Australian Migration Status Immicard plus Australian drivers licence with photo or Photo Card plus change of name or marriage certificate if necessary |
|
2 |
One of the following: Australian Passport, Foreign passport, Australian Evidence of Immigration Status Immicard, Australian Migration Status Immicard plus full birth certificate or citizenship certificate or descent certificate plus Medicare or Centrelink or Department of Veterans’ Affairs card plus change of name or marriage certificate if necessary |
|
3 |
Australian drivers licence with photo or Photo Card plus full birth certificate or citizenship certificate or descent certificate plus Medicare or Centrelink or Department of Veterans’ Affairs card plus change of name or marriage certificate if necessary |
|
4 |
(a) One of the following: Australian Passport, Foreign passport, Australian Evidence of Immigration Status Immicard, Australian Migration Status Immicard plus another form of Australian State Government or Commonwealth Government issued photographic identity Document plus change of name or marriage certificate if necessary (b) One of the following: Australian Passport, Foreign passport, Australian Evidence of Immigration Status Immicard, Australian Migration Status Immicard plus full birth certificate plus another form of Australian State Government or Commonwealth Government issued identity Document plus change of name or marriage certificate if necessary |
|
5 |
(a) Declaration of Identity plus full birth certificate or citizenship certificate or descent certificate plus Medicare or Centrelink or Department of Veterans’ Affairs card plus change of name or marriage certificate if necessary (b) Identifier Declaration by a Person specified in section 2.1.1 below plus Medicare or Centrelink or Department of Veterans’ Affairs card plus change of name or marriage certificate if necessary |
|
|
For Persons who are not Australian Citizens or Residents |
|
6 |
(a) Foreign passport plus another form of government issued photographic identity Document plus change of name or marriage certificate if necessary (b) Foreign passport plus full birth certificate plus another form of government issued identity Document |
In the case where category 1 identity documents cannot be produced, the Registrar and Commissioner consider it may be prudent for the conveyancer/lawyer/mortgagee to obtain a statutory declaration from the person being identified stating why they cannot provide category 1 documents.
As to category 5 documents, where a Declaration of Identity is being used as an identity document, Verification of Identity of the person making the Declaration of Identity should take place:
- at the time of execution of the Declaration of Identity
and
- before the Verification of Identity of the person relying on the Declaration of Identity as an identity document
8.1. Category 5 - Declaration of Identity
Category 5 documents will need to be used where a person is not a foreign national and is unable to satisfy the identity document requirements in category 1, 2, 3 or 4.
Categories 5 and 6 are the lowest level of verification of identity under this Practice and Identifiers should be particularly vigilant as the risk levels of not achieving a proper and correct identification are much higher in this category.
The person who needs to be identified (that is the person who signs the land transaction document/s) must present in person to an Identifier and produce all the current original documents specified, in category 5, including the Declaration of Identity.
8.1.1. The Declaration of Identity
To satisfy the requirements of category 5, the person who makes the Declaration of Identity must have their own identity verified by another ‘Identifier’ in accordance with this Practice as if that person was the person executing the real property document to be lodged at Landgate.
A Declaration of Identity can only be made by an individual who satisfies all of the following:
- is over the age of 18
- has known the person being identified for more than 12 months and who is executing the documents
- is not a relative of the person being identified and who is executing the documents
- is not the person’s agent in the transaction
- is not a party to the document. Where Category 5(b) is used, The Registrar of Titles and the Commissioner of Titles strongly recommend that the person who makes the Declaration of Identity is an Australian Legal Practitioner, a Bank Manager, Community Leader, Court Officer, Doctor, Land Council Officeholder, Licensed Conveyancer, Local Government Officeholder, Nurse, Police Officer or Public Servant.
The Declaration of Identity should be made as a statutory declaration, under the Oaths Affidavits and Statutory Declaration Act 2005 (WA), and detail all of the following:
- the occupation of the person making the declaration
- the full name, address and date of birth of the person making the declaration
- the full name and date of birth of the person being identified and who is executing the document
- the nature of the person’s relationship with the person being identified and who is executing the document
- declaring that they are not a relative of the person being identified and who is executing the document
- the length of time that they have known the person being identified and who is executing the document
- specify the document type the person being identified is executing and include the land description specifying the certificate of title volume and folio number
The identity of the person making the Declaration of Identity can be verified at the same time as the person executing the real property document to be lodged at Landgate and by the same Identifier, or performed independently using the documentation set out in the Table 1 above.
Copies of all original identity documents produced to the Identifier must be certified by the Identifier and attached to the Declaration of Identity.
The conveyancer/lawyer/mortgagee should receive certified copies of identity documents used to identify both the person being identified and the Identifier along with the Declaration of Identity.
9. Visual Verification of Identity
To satisfy the Visual Verification of Identity standard of this Practice, inside and outside Australia, the person who is being identified should present themselves in person to the Identifier. Outside Australia, the Identifier will be an Australian Consular Officer.
The Identifier should scrutinise the identification documents when they meet face to face with the person being identified.
It is suggested that the Identifier may wish to satisfy themselves that the person appears to have similar facial characteristics as those depicted in the photographs included in the original identity documents.
Note: Facial characteristics are the shape of the mouth, nose, eyes and the position of the cheekbones rather than the colour and cut of a person’s hair or makeup used.
10. How to Identify Companies/Incorporated Bodies/Statutory Bodies
When a natural person is executing a document on behalf of a company or other incorporated/statutory body, the conveyancer/lawyer/mortgagee in a transaction must satisfy themselves as a reasonable person on three matters:
- The continued existence of the body at the time of execution of the document
- That the natural persons who are signing on behalf of the body or attesting the seal on the document are current officers of the body and are authorised to execute the documents
- That the identity of the natural person signing on behalf of the body or attesting the seal on the document corresponds with the identity of persons ascertained under the preceding paragraph
A conveyancer/lawyer/mortgagee may be able to satisfy themselves as to those matters by the following:
- In the case of a company incorporated under the Corporations Act 2001 (Corporations Act) by obtaining a company search that is not more than 30 days old at the time of conducting the Verification of Identity and checking from the search the continued existence of the company, that the details are consistent, and the identity of the persons identified as its current director(s) and secretary.
- In the case of an incorporated body not incorporated under the Corporations Act (including a foreign registered body) by obtaining the following:
- evidence that is not more than 30 days old at the time of Verification of Identity to establish the continued existence of the body;
- an extract from the body’s constituent documents (e.g. Constitution) that establishes which officers of the body are authorised to execute documents on behalf of the body under seal or by signing;
- a current resolution that is not more than 90 days old at the time of identity verification and certified by an officer identified under (ii) that specifies the full names of the persons and positions held by such persons in that body
- In the case of a statutory body, evidence and/or knowledge of the existence of the body and of the authority of the persons to act on behalf of that body.
11.1. Verification of Identity conducted by the Conveyancer/Lawyer/Mortgagee
The Registrar and Commissioner recommend that, on completion of the Verification of Identity, the Identifier make a complete copy of the original identity documents relied upon and do the following:
- Complete the Identifier’s Certificate C1 for each individual identified and refer to and attach the copies of the identity documents relied upon
- Sign their name and date each copy of the identity documents stating that it is a true copy of the original
- Witness the execution of the relevant transaction document after the identity of the person has been verified.
11.2 Verification of Identity conducted by a Third Party
The conveyancer/lawyer/mortgagee who appoints an agent to conduct the verification of identity on his/her behalf may decide whether or not to require an Identifier’s Certificate from their Identifier. The Registrar and Commissioner of Titles are not involved with the arrangements because they rely upon the responsibility of the conveyancer/lawyer/mortgagee to confirm the identity.
The conveyancer/lawyer/mortgagee who does not do the verification of identity themselves may wish to obtain and review the certified and signed copies of the identity documents as well as the Identifier’s Certificate.
If the conveyancer/lawyer/mortgagee has any concerns that the identity of the person has not been verified in accordance with this Practice, or even if it has, if they have any other concerns about the identity of the person being verified or their authority to deal with the interest in the land, they should either:
- Verify the identity of the person themselves in accordance with this Practice
or
- Arrange for the person to be identified again in accordance with this Practice
or
- Take what other actions they consider appropriate.
11.3. Identity Documents and supporting evidence
The Commissioner of Titles and Registrar of Titles strongly recommend that the certified copies of the identity documents be kept in a secure manner to prevent misuse of the identity information contained within those documents, whilst those documents are in the possession of the conveyancer/lawyer/mortgagee.
The Registrar and Commissioner recommend that the conveyancer/lawyer/mortgagees retain any certified copies of the identity documents and evidence supporting the identity and authority of the person being identified for at least seven years from the date of verification of identity.
12. Documents to be provided to the Registrar/Commissioner of Titles
12.1 Statement by Conveyancer/Lawyer/Mortgagee
In the event that multiple documents are being lodged, each document to which the Verification of Identity practice applies is required to have its own statement made by the conveyancer/lawyer or mortgagee.
A statement made in the form of a statutory declaration or on letterhead addressed to the Registrar of Titles or the Commissioner of Titles should be:
- Made by the conveyancer/lawyer acting for the party identified or made by the mortgagee who identifies the mortgagor
and
- Lodged together with the documents for registration or noting.
The statement should include these three key elements:
- I have taken all reasonable steps to verify the identity of my client/the mortgagor
and
- I reasonably believe that my client/mortgagor has been identified
and
- I reasonably believe that my client/mortgagor has the authority to deal with the interest in land that is the subject of this particular transaction.
The statement should cover the following:
- The full name and address of the person identified
- The date and country where the person was identified
- State the full name, occupation and address of the conveyancer/lawyer or mortgagee
- Include a daytime telephone number of the conveyancer/lawyer or mortgagee
- Include an email address of the conveyancer/lawyer or mortgagee.
and also, as appropriate sections 12.2 below:
12.2. For use when the document is a Transfer of Land, Transmission, Survivorship, Power of Attorney, Caveat or Withdrawal of Caveat:
|
"I (full name of conveyancer or lawyer acting for the person being identified) have taken all reasonable steps to verify the identity of my client (full name of natural person being identified) and also I reasonably believe my client has been identified and also I reasonably believe my client has the authority to deal with the interest in land the subject to this transaction (specify document type e.g. Transfer or Application for Survivorship; land description and certificate of title volume and folio numbers)". Signed by Conveyancer or Lawyer* and dated. *if signed under Power of Attorney, the usual power of attorney execution clause should be used including stating the power of attorney number as allocated by Landgate. |
OR
12.3 For use where the document is a Mortgage and:
The National Mortgage Form (NMF) contains an inbuilt Verification of Identity statement which is suitable for either a Mortgagee or a Lawyer/Solicitor.
The statement on the form itself will cover the substantive points required in the statutory declaration or letter.
For further information please refer to the Design Specification on the ARNECC website.
13. Suggested Identifier Certificates (C1)
This certificate is not to be lodged with the land transactions as this is not the VOI Statement, see section 12 above for VOI statement. This certificate plus the certified ID document are to be retained by the conveyancer/lawyer/mortgagee, see paragraph the relating to identifiers role above.
- Suggested Identifier Certificate for Guidance Only.
- Identifier to complete (provided to conveyancer/lawyer/mortgagee with Identity Documents).
(Instruction 1)
|
I (FULL NAME, ADDRESS AND OCCUPATION OF IDENTIFIER) hereby certify that: (a) This identification relates to (FULL NAME OF PERSON BEING IDENTIFIED). (b) The identification was carried out on (DATE) at (ADDRESS INCLUDING COUNTRY). (c) The identification documents as listed below were produced to me and appear to be genuine originals. (d) The person being identified appears to have similar facial characteristics as the person in the photographs included in the original identity documents referred to at item (c) above. (e) The Verification of Identity has been conducted in accordance with the Western Australian Commissioner of Titles and Registrar of Titles Joint Practice for Verification of Identity. Dated this day of Year 20 Identifier’s Signature: ………………………………………………………………… Contact Telephone Number: ………………………………………………………… |
|
List of identification documents produced (see item (c) above): Description of Identity documents and page number in set of copies to be stated. |
- VOI-02 Western Australian Registrar and Commissioner of Titles Joint Practice: Verification of Identity and Authority for Self-Represented Parties.. Paper Based Transactions
- VOI-03 Western Australian Registrar and Commissioner of Titles Joint Practice: Verification of Identity and Authority. Paper Based Transactions – Foreign Countries
- VOI-04 Verification of Identity and Authority - Electronic Transactions